COOKIE POLICY
Cookie Policy of www.iconinc.co.uk
This document informs
Users about the technologies that help this Website to achieve the purposes
described below. Such technologies allow the Owner to access and store
information (for example by using a Cookie) or use resources (for example by
running a script) on a User’s device as they interact with this Website.
For simplicity, all such
technologies are defined as "Trackers" within this document – unless
there is a reason to differentiate.
For example, while
Cookies can be used on both web and mobile browsers, it would be inaccurate to
talk about Cookies in the context of mobile apps as they are a browser-based
Tracker. For this reason, within this document, the term Cookies is only used where
it is specifically meant to indicate that particular type of Tracker.
Some of the purposes for
which Trackers are used may also require the User's consent. Whenever consent
is given, it can be freely withdrawn at any time following the instructions
provided in this document.
This Website uses
Trackers managed directly by the Owner (so-called “first-party” Trackers) and
Trackers that enable services provided by a third-party (so-called
“third-party” Trackers). Unless otherwise specified within this document,
third-party providers may access the Trackers managed by them.
The validity and
expiration periods of Cookies and other similar Trackers may vary depending on
the lifetime set by the Owner or the relevant provider. Some of them expire
upon termination of the User’s browsing session.
In addition to what’s
specified in the descriptions within each of the categories below, Users may
find more precise and updated information regarding lifetime specification as
well as any other relevant information – such as the presence of other Trackers
- in the linked privacy policies of the respective third-party providers or by
contacting the Owner.
Activities strictly
necessary for the operation of this Website and delivery of the Service
This Website uses
so-called “technical” Cookies and other similar Trackers to carry out
activities that are strictly necessary for the operation or delivery of the
Service.
Other activities
involving the use of Trackers
Measurement
This Website uses Trackers to measure traffic and
analyze User behavior with the goal of improving the Service.
·
Analytics
The services contained in this section enable the Owner
to monitor and analyze web traffic and can be used to keep track of User
behavior.
Google Analytics (Google Inc.)
Google Analytics is a web analysis service provided by
Google Inc. (“Google”). Google utilizes the Data collected to track and examine
the use of this Website, to prepare reports on its activities and share them
with other Google services.
Google may use the Data collected to contextualize and
personalize the ads of its own advertising network.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy Policy – Opt Out.
Storage duration:
·
AMP_TOKEN: 1 hour
·
_ga: 2 years
·
_gac*: 3 months
·
_gat: 1 minute
·
_gid: 1 day
Google Ads conversion tracking (Google Inc.)
Google Ads conversion tracking is an analytics service
provided by Google Inc. that connects data from the Google Ads advertising
network with actions performed on this Website.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy Policy.
Storage duration:
·
IDE: 2 years
·
test_cookie: 15 minutes
Facebook Ads conversion tracking (Facebook pixel)
(Facebook, Inc.)
Facebook Ads conversion tracking (Facebook pixel) is an
analytics service provided by Facebook, Inc. that connects data from the
Facebook advertising network with actions performed on this Website. The
Facebook pixel tracks conversions that can be attributed to ads on Facebook,
Instagram and Audience Network.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy Policy.
Storage duration:
·
_fbp: 3 months
·
fr: 3 months
Twitter Ads conversion tracking (Twitter, Inc.)
Twitter Ads conversion tracking is an analytics service
provided by Twitter, Inc. that connects data from the Twitter advertising
network with actions performed on this Website.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy
Policy.
Storage duration:
·
personalization_id: 2
years
·
Anonymized
analytics services
The services contained in this section allow the Owner,
through the use of third-party Trackers, to collect and manage analytics in an
anonymized form.
Google Analytics with anonymized IP (Google Inc.)
Google Analytics is a web analysis service provided by
Google Inc. (“Google”). Google utilizes the Data collected to track and examine
the use of this Website, to prepare reports on its activities and share them
with other Google services.
Google may use the Data collected to contextualize and personalize the ads of
its own advertising network.
This integration of Google Analytics anonymizes your IP address. It works by
shortening Users' IP addresses within member states of the European Union or in
other contracting states to the Agreement on the European Economic Area. Only
in exceptional cases will the complete IP address be sent to a Google server
and shortened within the US.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy Policy – Opt Out.
Storage duration:
·
AMP_TOKEN: 1 hour
·
_ga: 2 years
·
_gac*: 3 months
·
_gat: 1 minute
·
_gid: 1 day
Targeting &
Advertising
This Website uses Trackers to deliver personalized
marketing content based on User behavior and to operate, serve and track ads.
·
Advertising
This type of service allows User Data to be utilized
for advertising communication purposes. These communications are displayed in
the form of banners and other advertisements on this Website, possibly based on
User interests.
This does not mean that all Personal Data are used for this purpose.
Information and conditions of use are shown below.
Some of the services listed below may use Trackers to identify Users or they
may use the behavioral retargeting technique, i.e. displaying ads tailored to
the User’s interests and behavior, including those detected outside this
Website. For more information, please check the privacy policies of the
relevant services.
Services of this kind usually offer the possibility to opt out of such
tracking. In addition to any opt-out feature offered by any of the services
below, Users may learn more on how to generally opt out of interest-based
advertising within the dedicated section "How to opt-out of interest-based
advertising" in this document.
Facebook Audience Network (Facebook, Inc.)
Facebook Audience Network is an advertising service
provided by Facebook, Inc. In order to understand
Facebook's use of Data, consult Facebook's data policy.
This Website may use identifiers for mobile devices
(including Android Advertising ID or Advertising Identifier for iOS,
respectively) and technologies similar to cookies to run the Facebook Audience
Network service. One of the ways Audience Network shows ads is by using the
User's ad preferences. The User can control this in the Facebook
ad settings.
Users may opt-out of certain Audience Network targeting
through applicable device settings, such as the device advertising settings for
mobile phones or by following the instructions in other Audience Network
related sections of this privacy policy, if available.
Personal Data processed: Cookies, unique device
identifiers for advertising (Google Advertiser ID or IDFA, for example) and
Usage Data.
Place of processing: United States – Privacy Policy – Opt
Out.
·
Managing
contacts and sending messages
This type of service makes it possible to manage a
database of email contacts, phone contacts or any other contact information to
communicate with the User.
These services may also collect data concerning the date and time when the
message was viewed by the User, as well as when the User interacted with it,
such as by clicking on links included in the message.
dotmailer (dotmailer Limited)
dotmailer is an email address management and message
sending service provided by dotmailer Limited.
Personal Data processed: Cookies and email address.
Place of processing: United Kingdom – Privacy Policy.
·
Remarketing
and behavioral targeting
This type of service allows this Website and its
partners to inform, optimize and serve advertising based on past use of this
Website by the User.
This activity is facilitated by tracking Usage Data and by using Trackers to
collect information which is then transferred to the partners that manage the
remarketing and behavioral targeting activity.
Some services offer a remarketing option based on email address lists.
In addition to any opt-out feature provided by any of the services below, Users
may opt out by visiting the Network
Advertising Initiative opt-out page.
Users may also opt-out of certain advertising features through applicable
device settings, such as the device advertising settings for mobile phones or
ads settings in general.
Google Ads Remarketing (Google LLC)
Google Ads Remarketing is a remarketing and behavioral
targeting service provided by Google LLC that connects the activity of this
Website with the Google Ads advertising network and the DoubleClick Cookie.
Users can opt out of Google's use of cookies for ads
personalization by visiting Google's Ads
Settings.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy Policy – Opt
Out.
Storage duration:
·
AID: 2 years
·
ANID: 2 years
·
Conversion: 3 months
·
DSID: 14 days
·
FCNEC: 1 year
·
FLC: 10 seconds
·
FPAU: 3 months
·
FPGCLAW: 3 months
·
FPGCLDC: 3 months
·
FPGCLGB: 3 months
·
IDE: 2 years
·
NID: 6 months
·
RUL: 1 year
·
TAID: 14 days
·
__gads: 2 years
·
__gsas: 2 years
·
_gac_: 3 months
·
_gac_gb_: 3 months
·
_gcl_au: 3 months
·
_gcl_aw: 3 months
·
_gcl_dc: 3 months
·
_gcl_gb: 3 months
·
_gcl_gf: 3 months
·
_gcl_ha: 3 months
·
id: 2 years
·
test_cookie: 15 minutes
Facebook Custom Audience (Facebook, Inc.)
Facebook Custom Audience is a remarketing and
behavioral targeting service provided by Facebook, Inc. that connects the
activity of this Website with the Facebook advertising network.
Personal Data processed: Cookies and email address.
Place of processing: United States – Privacy Policy – Opt
Out.
Storage duration:
·
_fbp: 3 months
Facebook Remarketing (Facebook, Inc.)
Facebook Remarketing is a remarketing and behavioral
targeting service provided by Facebook, Inc. that connects the activity of this
Website with the Facebook advertising network.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy Policy – Opt
Out.
Storage duration:
·
_fbp: 3 months
Twitter Tailored Audiences (Twitter, Inc.)
Twitter Tailored Audiences is a remarketing and
behavioral targeting service provided by Twitter, Inc. that connects the
activity of this Website with the Twitter advertising network.
Personal Data processed: Cookies and email address.
Place of processing: United States – Privacy
Policy – Opt
Out.
Storage duration:
·
personalization_id: 2
years
Twitter Remarketing (Twitter, Inc.)
Twitter Remarketing is a remarketing and behavioral
targeting service provided by Twitter, Inc. that connects the activity of this
Website with the Twitter advertising network.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy
Policy – Opt
Out.
Storage duration:
·
personalization_id: 2
years
Activities that do not
fit the above categorizations
·
FLG 360
Personal Data: email address, first name, last name,
mobile number, place of study, year of study, source reference, budget and
phone number.
By filling in the contact form with their Data, the User authorizes this
Website to use these details to reply to requests for information, quotes or
any other kind of request as indicated by the form’s header. The website's
contact form has an API with FLG 360 which transfers the data to this system.
You can read FLG 360's Privacy Policy by visiting: www.flg360.co.uk/privacy.html
·
Guarantor Form
Personal Data: First Name, Last Name, Mobile Number,
Telephone Number, Email Addresses: Personal, Work & University, Date of
Birth, Age, Current Address, Status: Employed / Student, University Campus,
University Course Details, National Insurance Number, Employment Details
Including Contact Info., Parent / Next of Kin Contact Information, Current /
Previous Landlord Contact Information.
GROUPS OF PERSONAL INFORMATION
FINANCIAL –Your financial position, status and history
CONTACT – Where you live and how to contact you
SOCIO-DEMOGRAPHIC – Details about your work, nationality, education (especially
students)
TRANSACTIONAL –Details of payments you make to us
CONTRACTUAL – Details about the products or services we provide to you
COMMUNICATIONS- What we learn about you from letters, emails and conversations
between us.
OPEN DATA AND PUBLIC RECORDS – E.g Electoral Information, Internet, Newspapers
DOCUMENTARY DATA – E.g copies of ID.
CONSENTS – How you agree we can contact you
NATIONAL IDENTIFIERS – E.g. National Insurance Number
We collect Data from Third Parties such as social networks, fraud prevention
agencies, public information services.
WE MAY SHARE THIS INFORMATION WITH
1. HMRC , Regulators and other authorities
2. Credit Reference Agencies
3. Fraud Prevention Agencies
4. Any party linked to you ( e.g. Joint Tenant)
5. Workmen needing to enter your house
6. Companies you ask us to share data with ( e.g. Homelet)
7. If you use direct debits we will share your data with the Direct Debit
scheme.
8. Future landlords and letting agents who contact us for a reference at the
end of your tenancy
9. If we sell our business we will only do this if they agree to keep your
information safe.
CREDIT REFERENCE AGENCIES
We will share information with CRA’s and they will give us information about
you. The data we exchange can include
1. Name , address date of birth
2. Application form details
3. Financial situation and history
4. Public Information
We will use this information to
1. Assess if you can afford the property
2. Make sure what you have told us is the truth
3. Help detect and prevent fraud
4. Track and recover debts
On a joint tenancy, CRA’s may link your data to other joint tenants. You can
ask CRA’s to break the link but you normally have to prove you no longer have a
financial link with them.
IF YOU DO NOT PROVIDE DATA WE MAY NOT BE ABLE TO OFFER YOU A TENANCY.
HOW LONG WE KEEP INFORMATION
1. We will keep it as long as you are a client
2. After you stop being a client we may keep data for up to 10 years for one or
more of the following reasons :-
To respond to questions or complaints or
To show why we have treated you fairly or
For historical research and statistical purposes.
In the case of legal action of any kind
You can access personal information by writing to us at ( give address) .You
can also ask us to correct any information you believe to be incorrect. We do
not have to provide information where the request is disproportionate or has
already been given previously .
WHAT IF YOU ASK US TO STOP USING YOUR PERSONAL INFORMATION?
This is also known as “The right to be forgotten”. There may be legal or other
reasons why we need to keep or use your data. In such cases we can restrict the
use of your data to legal claims or to exercise legal rights.
YOU CAN WITHDRAW CONSENT BY WRITING TO US AT Parklane, 25-27 Otley Road, LS6
3AA, Leeds.
YOU CAN COMPLAIN TO US IF YOU ARE UNHAPPY WITH HOW WE HAVE USED YOUR PERSONAL
INFORMATION AT Parklane, 25-27 Otley Road, LS6 3AA, Leeds.
·
Guarantor
Supporting Information
Personal Data: First Name, Last Name, Mobile Number,
Telephone Number: Home & Work, Email Addresses: Personal and Work, Current
Address, Employment Details
GROUPS OF PERSONAL INFORMATION
FINANCIAL –Your financial position, status and history
CONTACT – Where you live and how to contact you
SOCIO-DEMOGRAPHIC – Details about your work, nationality, education (especially
students)
TRANSACTIONAL –Details of payments you make to us
CONTRACTUAL – Details about the products or services we provide to you
COMMUNICATIONS- What we learn about you from letters, emails and conversations
between us.
OPEN DATA AND PUBLIC RECORDS – E.g Electoral Information, Internet, Newspapers
DOCUMENTARY DATA – E.g copies of ID.
CONSENTS – How you agree we can contact you
NATIONAL IDENTIFIERS – E.g. National Insurance Number
We collect Data from Third Parties such as social networks, fraud prevention
agencies, public information services.
WE MAY SHARE THIS INFORMATION WITH
1. HMRC , Regulators and other authorities
2. Credit Reference Agencies
3. Fraud Prevention Agencies
4. Any party linked to you ( e.g. Joint Tenant)
5. Workmen needing to enter your house
6. Companies you ask us to share data with ( e.g. Homelet)
7. If you use direct debits we will share your data with the Direct Debit
scheme.
8. Future landlords and letting agents who contact us for a reference at the
end of your tenancy
9. If we sell our business we will only do this if they agree to keep your
information safe.
CREDIT REFERENCE AGENCIES
We will share information with CRA’s and they will give us information about
you. The data we exchange can include
1. Name , address date of birth
2. Application form details
3. Financial situation and history
4. Public Information
We will use this information to
1. Assess if you can afford the property
2. Make sure what you have told us is the truth
3. Help detect and prevent fraud
4. Track and recover debts
On a joint tenancy, CRA’s may link your data to other joint tenants. You can
ask CRA’s to break the link but you normally have to prove you no longer have a
financial link with them.
IF YOU DO NOT PROVIDE DATA WE MAY NOT BE ABLE TO OFFER YOU A TENANCY.
HOW LONG WE KEEP INFORMATION
1. We will keep it as long as you are a client
2. After you stop being a client we may keep data for up to 10 years for one or
more of the following reasons :-
To respond to questions or complaints or
To show why we have treated you fairly or
For historical research and statistical purposes.
In the case of legal action of any kind
You can access personal information by writing to us at ( give address) .You
can also ask us to correct any information you believe to be incorrect. We do
not have to provide information where the request is disproportionate or has
already been given previously .
WHAT IF YOU ASK US TO STOP USING YOUR PERSONAL INFORMATION?
This is also known as “The right to be forgotten”. There may be legal or other
reasons why we need to keep or use your data. In such cases we can restrict the
use of your data to legal claims or to exercise legal rights.
YOU CAN WITHDRAW CONSENT BY WRITING TO US AT Parklane, 25-27 Otley Road, LS6
3AA, Leeds.
YOU CAN COMPLAIN TO US IF YOU ARE UNHAPPY WITH HOW WE HAVE USED YOUR PERSONAL
INFORMATION AT Parklane, 25-27 Otley Road, LS6 3AA, Leeds.
·
Realex
Payment processing services enable this Website to
process payments by credit card, bank transfer or other means. To ensure
greater security, this Website shares only the information necessary to execute
the transaction with the financial intermediaries handling the transaction.
Some of these services may also enable the sending of timed messages to the
User, such as emails containing invoices or notifications concerning the
payment.
Personal Data: various types of Data as specified in the privacy policy of the
service.
Realex is a payment service provided by Global Payments Inc.
You can read Global Payments Privacy Policy by visiting:
https://www.globalpaymentsinc.com/en-gb/accept-payments/ecommerce/privacy
·
Rightmove
Personal Data: First Name, Last Name, Mobile Number,
Telephone Number, Home Address
You can read Rightmove's Privacy Policy by visiting:
www.rightmove.co.uk/privacyUp.html
·
Tagove Live
Chat
Personal Data: Cookies and Usage Data
You can read Tagove Live Chat's Privacy Policy by visiting:
www.tagove.com/privacy-policy/
·
Winman
Personal Data: Tenant First Name, Tenant Last Name,
Tenant Mobile Number, Tenant Telephone Number, Tenant Email Address, Tenant
Bank Details, Guarantor First Name, Guarantor Last Name, Guarantor Mobile
Number, Guarantor Telephone Number/s, Guarantor Current Address.
You can read Winman's Privacy Policy by visiting:
www.winmansoftware.com/privacy-policy/
·
Zoopla
Personal Data: First Name, Last Name, Mobile Number,
Telephone Number, Home Address
You can read Zooplas's Privacy Policy by visiting: www.zoopla.co.uk/privacy/
How to manage
preferences and provide or withdraw consent
There are various ways to manage Tracker related
preferences and to provide and withdraw consent, where relevant:
Users can manage preferences related to Trackers from
directly within their own device settings, for example, by preventing the use
or storage of Trackers.
Additionally, whenever the use of Trackers is based on
consent, Users can provide or withdraw such consent by setting their
preferences within the cookie notice or by updating such preferences
accordingly via the relevant consent-preferences widget, if available.
It is also possible, via relevant browser or device
features, to delete previously stored Trackers, including those used to
remember the User’s initial consent.
Other Trackers in the browser’s local memory may be
cleared by deleting the browsing history.
With regard to any third-party Trackers, Users can
manage their preferences and withdraw their consent via the related opt-out
link (where provided), by using the means indicated in the third party's
privacy policy, or by contacting the third party.
Locating Tracker
Settings
Users can, for example, find information about how to
manage Cookies in the most commonly used browsers at the following addresses:
·
Brave
·
Opera
Users may also manage certain categories of Trackers
used on mobile apps by opting out through relevant device settings such as the
device advertising settings for mobile devices, or tracking settings in general
(Users may open the device settings and look for the relevant setting).
How to opt out of
interest-based advertising
Notwithstanding the above, Users may follow the
instructions provided by YourOnlineChoices (EU),
the Network Advertising Initiative (US) and the Digital Advertising Alliance (US), DAAC (Canada), DDAI (Japan)
or other similar services. Such initiatives allow Users to select their
tracking preferences for most of the advertising tools. The Owner thus
recommends that Users make use of these resources in addition to the
information provided in this document.
The Digital Advertising Alliance offers an application
called AppChoices that helps Users to control
interest-based advertising on mobile apps.
Consequences of denying
consent
Users are free to decide whether or not to grant
consent. However, please note that Trackers help this Website to provide a
better experience and advanced functionalities to Users (in line with the
purposes outlined in this document). Therefore, in the absence of the User's
consent, the Owner may be unable to provide related features.
Owner and Data
Controller
IconInc, 25-27 Otley Road, Leeds, LS6 3AA
Owner contact email: privacy@iconinc.co.uk
Since the use of third-party Trackers through this
Website cannot be fully controlled by the Owner, any specific references to
third-party Trackers are to be considered indicative. In order to obtain
complete information, Users are kindly requested to consult the privacy
policies of the respective third-party services listed in this document.
Given the objective complexity surrounding tracking
technologies, Users are encouraged to contact the Owner should they wish to
receive any further information on the use of such technologies by this
Website.
Definitions
and legal references
Personal Data (or Data)
Any information that directly, indirectly, or in
connection with other information — including a personal identification number
— allows for the identification or identifiability of a natural person.
Usage Data
Information collected automatically through this
Website (or third-party services employed in this Website), which can include:
the IP addresses or domain names of the computers utilized by the Users who use
this Website, the URI addresses (Uniform Resource Identifier), the time of the
request, the method utilized to submit the request to the server, the size of
the file received in response, the numerical code indicating the status of the
server's answer (successful outcome, error, etc.), the country of origin, the
features of the browser and the operating system utilized by the User, the
various time details per visit (e.g., the time spent on each page within the
Application) and the details about the path followed within the Application
with special reference to the sequence of pages visited, and other parameters
about the device operating system and/or the User's IT environment.
User
The individual using this Website who, unless otherwise
specified, coincides with the Data Subject.
Data Subject
The natural person to whom the Personal Data refers.
Data Processor (or Data
Supervisor)
The natural or legal person, public authority, agency
or other body which processes Personal Data on behalf of the Controller, as
described in this privacy policy.
Data Controller (or
Owner)
The natural or legal person, public authority, agency
or other body which, alone or jointly with others, determines the purposes and
means of the processing of Personal Data, including the security measures
concerning the operation and use of this Website. The Data Controller, unless
otherwise specified, is the Owner of this Website.
This Website (or this
Application)
The means by which the Personal Data of the User is
collected and processed.
Service
The service provided by this Website as described in
the relative terms (if available) and on this site/application.
European Union (or EU)
Unless otherwise specified, all references made within
this document to the European Union include all current member states to the
European Union and the European Economic Area.
Cookie
Cookies are Trackers consisting of small sets of data
stored in the User's browser.
Tracker
Tracker indicates any technology - e.g Cookies, unique
identifiers, web beacons, embedded scripts, e-tags and fingerprinting - that
enables the tracking of Users, for example by accessing or storing information
on the User’s device.
Legal information
This privacy statement has been prepared based on
provisions of multiple legislations, including Art. 13/14 of Regulation (EU)
2016/679 (General Data Protection Regulation).
This privacy policy relates solely to this Website, if
not stated otherwise within this document.
Latest update: June 24, 2021
iubenda hosts this content and only collects the Personal Data strictly necessary for it to be
provided.
